Executive Assistant - Agency Operations & Development Support

Are you a highly organized and proactive professional looking to play a pivotal role in supporting agency leadership? Our client, a dynamic organization in Yogyakarta, is seeking a detail-oriented Executive Assistant to partner with the Agency Leader in managing a portfolio of 15+ advertising projects. This role is perfect for someone who thrives in a fast-paced environment and enjoys the challenge of balancing multiple responsibilities with precision.

As an Executive Assistant at Private Advertiser, you will work closely with the Agency Leader to ensure smooth operations and strategic development. You will be responsible for managing schedules, coordinating meetings, and providing administrative support to ensure that projects are delivered on time and within budget. This role offers a unique opportunity to grow your skills in a dynamic and supportive work environment.

📋 Tanggung Jawab Pekerjaan

• Manage the Agency Leader's calendar and schedule, ensuring all appointments and meetings are booked and attended.
• Assist in preparing and presenting reports to senior management, using tools like Microsoft PowerPoint and Excel.
• Coordinate and manage a portfolio of 15+ advertising projects, ensuring timely delivery and adherence to budget.
• Provide administrative support, including document preparation, filing, and data entry, using Microsoft Office Suite.
• Support the Agency Leader in developing and implementing strategic plans, including market research and trend analysis.
• Assist in the preparation of proposals and presentations for client meetings, ensuring all materials are accurate and professional.
• Maintain and update the agency's database, ensuring all client and project information is up-to-date.
• Assist in the coordination of agency events and meetings, ensuring all logistics are managed efficiently.

🎓 Kualifikasi & Syarat

• Bachelor's degree in Business Administration, Marketing, or a related field.
• Minimum of 3 years of experience in an administrative or executive assistant role, preferably in the advertising or marketing industry.
• Proven ability to manage multiple projects and priorities with attention to detail.
• Excellent organizational and time management skills, with the ability to work in a fast-paced environment.
• Strong communication and interpersonal skills, with the ability to build and maintain professional relationships.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Familiarity with project management tools such as Asana or Trello is a plus.
• Ability to work independently and as part of a team, with a proactive and solution-oriented approach.

🛠️ Keahlian

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